Program Manager, Veterans Upward Bound

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Program Manager, Veterans Upward Bound

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Program Manager, Veterans Upward Bound

Job Profile Title
Administrative Assistant B

Job Description Summary
Reporting to the Director of the Penn Veterans Upward Bound (VUB) program, under limited supervision, the VUB Program Manager provides administrative, communications, operations, event planning, service documentation, and other programmatic support to Veterans Upward Bound staff, participants, and visitors by handling a variety of administrative tasks to ensure that all administrative functions are completed in a timely manner and documented in program and participant files. The ability to multitask, while maintaining complex schedules and managing administrative support, is essential in this position.

Job Description

  • Maintains accurate and up-to-date student files in both the Access database virtual platform and hardcopy filing system and for all administrative and financial transactions. Interfaces with VPSE core staff and outside vendors. Acts as a liaison with other Penn departments and internal partners on financial and administrative matters.
  • Oversees the production and placement of program communications including print and digital media with a specific emphasis on the use of various virtual meeting, educational, and communication platforms such as Zoom, Bluejeans, Google Meet, MS Teams, Canvas, Google Classroom, and the VPSE website. Communicates weekly with participants to share and document participant receipt of pertinent information.
  • Manages the VUB office, including answering phones, scheduling appointments (virtually and in-person), responding to inquiries from callers and visitors regarding Veterans Upward Bound admissions process, activities, policies, and procedures, and the supervision of part-time staff. Maintains an inventory of office supplies and promotional incentives, and orders supplies as needed and recommends ways for the continuous improvement of high-quality operations.
  • Coordinates and arranges program college access, cultural, recreational, and social activities, including but not limited to tours, career exploration and cultural activities.
  • Develops promotional and informative materials to post on Veteran Upward Bound's social media platforms and program website. Responsible for building and maintaining participant engagement on designated social media outlets including Instagram and Facebook and updates Veterans Upward Bound fliers and electronic newsletter.
  • Creates purchase requisitions, recording expenditures, processing all documentation including but not limited to invoices and reconciling all unpaid requisition before the end of each fiscal year as well as other related bookkeeping activities as directed.
  • Assists with completing annual reports for VPSE, the department, and DOE.
  • Performs other duties as assigned.


A minimum of three years of administrative support experience is required. Advanced technical knowledge of social media and digital educational platforms. Highly proficient with content creation for various virtual meeting and communication platforms such as Zoom, Bluejeans, Google Meet, and MS Teams. Strong interpersonal, written, and oral communication skills required. Strong organizational skills. Highly accountable for goals and delivers results. Demonstrates ethical conduct at all times. Strong commitment to cultural and socioeconomic diversity. Excellent knowledge of MS office suite. Demonstrates high cognitive functions. Ability to make executive decisions within the scope of job responsibilities. Ability to work independently as well as on a team. Demonstrated ability to handle large volumes of work and competing priorities accurately. Must be detail oriented.

Preferred Qualifications:

Bachelor's degree or equivalent preferred.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Targeted Pay Range:

$18-23.00 per hour commensurate with education and experience.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Provost Interdisciplinary Programs

Pay Range
$17.98 - $27.09
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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