Performance Operations Coordinator, Penn Music

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Performance Operations Coordinator, Penn Music

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Performance Operations Coordinator, Penn Music

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary
The Music Department at the University of Pennsylvania is seeking an organized and hard-working musician to serve as the Performance Operations Coordinator in a part-time role.

This job will work an average of 20 hours per week.

Job Description

Penn Music offers undergraduates the opportunity to major or minor in music, affording students across the university access to first-rate faculty and providing performance opportunities in a wide range of ensembles. Our graduate programs in composition, musicology, ethnomusicology, and music theory have produced leading scholars and award-winning artists. A defining feature of the department is the high degree of interaction between faculty, graduates, undergraduates, and performance directors and ensembles.


Concert Preparation and Management
  • Coordinate with ensemble directors to produce technical riders for concerts
  • Act as on site representative of Music Department for student ensemble concerts
  • Sell tickets/collect money for select concerts
  • Liaise with ensemble director, stage hands, house manager/ushers/security to ensure smooth operation of concerts

  • Reserve various campus venues for performances
  • Coordinate room schedules for rehearsals, lessons, etc.
  • Coordinate audition requests at the beginning of the fall semester

  • Coordinate and oversee instrument moves
  • Coordinate instrument locker assignments
  • Assist with obtaining musical scores and parts for ensemble directors
  • Maintain inventory of department-owned instruments
  • Other tasks as assigned

  • High School degree required. Bachelor's degree in music preferred, or equivalent knowledge and experience of classical and jazz genres
  • Experience organizing and producing musical events
  • Excellent verbal and written communications and strong organizational skills
  • Attention to detail
  • Highly motivated to work both independently and as part of a team
  • Knowledge of Microsoft Office software
  • Knowledge of musical instruments
  • Knowledge of NGSS and other University resources
  • Ability to handle money
  • Ability to work with ensemble directors, faculty, staff, and students, as well as members of the general public
  • May occasionally need to lift up to 50 lbs.

Targeted Pay Range : $22.00 to $30.00 per hour

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit

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