Temporary Administrative Coordinator

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Temporary Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Temporary Administrative Coordinator

Job Profile Title
Temporary Employee - Non-Exempt

Job Description Summary

Job Description

This position will support the research activities of ten faculty members. Duties will include: Processing all reimbursements and scheduling for travel, conferences and other miscellaneous research activities; Scheduling and coordinator meetings; Managing faculty members' calendars; Updating and maintaining CV and FEDS database; Providing course support and management of online course sites; Formatting manuscript drafts for journal submission; Taking minutes in teleconferences and face-to-face meetings; Assisting with article references and online manuscripts submission processes; and Submitting and managing supply orders for research projects.


The minimum of a High School diploma and 5 years of experience or an equivalent combination of education and experience is required. College degree or coursework is a plus. Experience formatting in Microsoft Word, Excel, and PowerPoint strongly preferred. Experience formatting and preparing journal submissions preferred. Experience with CV maintenance and FEDS database preferred.

Ideal candidate will have experience in an academic research setting, and function well independently as well as collaboratively. Ideal candidate will have a superior organizational and communication skills, excellent customer service skills and attitude, tremendous accountability, flexibility and adaptability, capacity to multi-task, and a strong work ethic.

Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School
Perelman School of Medicine

Pay Range
$7.25 - $155.75

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Blockley-Hall/Temporary-Administrative-Coordinator_JR00056879-1

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