Associate Director, Business Operations

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Associate Director, Business Operations

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Associate Director, Business Operations

Job Profile Title
Associate Director D

Job Description Summary
The University of Pennsylvania in Philadelphia, PA seeks an Associate Director, Business Operations to prepare, analyze, and report on Space Planning and Operations (SPO) financial position including operating budgets, transfers and expense, and cost recovery by analyzing trends, performing impact analysis, and making recommendations to Department leadership regarding financial operations, including salient reporting. Collect, aggregate, reconcile, and present financial reports, presentations, proactive analysis, budget projections, and ad hoc reporting for presentation to Perelman School of Medicine (PSOM) and SPO Directors and Executives. Oversee and enforce financial standards and SPO practices consistent and compliant with Department, School, University, and Penn Medicine requirements through fact-checking and oversight on Department and Project financial transactions. Ensure standard fiscal procedures among SPO financial staff. Create, revise, and implement changes to financial systems and procedures by analyzing operating practices, recordkeeping systems, forms control, and budgetary and personnel requirements. Direct monthly process for financial reconciliation, projections, financial analysis, and reporting, as well as departmental monthly close activities and annual fiscal close-and-open. Provide detailed financial and data analysis using existing and custom reporting for analyzing cost recovery and expenditures. Draft, prepare for review, and submit budget documents for M&SS Director. Design, code, and program financial reports and formats providing critical financial information not available with standard university reports. Support complex accounting and variance analyses for managerial, executive, and Penn Medicine review to determine allocation of effort for cost/price setting and standardizing and documenting cost allocation models. Query and code in SAP, Oracle, Visual Basic, or SQL data sources. Report and write data for Trustees and Executives, regulatory agencies, directors and budget managers, procedural, summary financial, end-user, technical/application developers, and support staff. Produce financial schedules, quarterly performance slides and graphs, technical specifications for RFPs, project development documents, fiscal close documents (monthly, quarterly, annual, or year to year) and variance analysis. Analyze budgets and actual data in a higher education institution or equivalent organization/industry. Work with databases or projects start-to-end, pre-to-post implementation in all phases including research, design, testing, and implementation. Report cash accounting and reconciling to accrual to record revenues and expenses and monitor business performance. Eligible to work from home office in PA, NJ or Delaware up to 80%. Other WFH arrangements subject to university approval.

Job Description

Requirements: Bachelor's degree (or foreign equivalent) in Finance, Accounting, or a related field plus 5 years of experience required in querying and coding in at least two of the following: SAP, Oracle, Visual Basic, or SQL data sources; Reporting and writing data for Trustees and Executives, regulatory agencies, directors and budget managers, procedural, summary financial, end-user, technical/application developers, and support staff. Producing financial schedules, quarterly performance slides and graphs, technical specifications for RFPs, project development documents, fiscal close documents (monthly, quarterly, annual, or year to year) and variance analysis. Analyzing budgets and actual data in a higher education institution or equivalent organization/industry; Working with databases or projects start-to-end, pre-to-post implementation in all phases including research, design, testing, and implementation; Reporting cash accounting and reconciling to accrual to record revenues and expenses and monitor business performance.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/AnatomyChemistry-Building/Associate-Director--Business-Operations--Administration-and-Distribution-Services-_JR00056337-1

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