Director of Administration

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Director of Administration

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Director of Administration

Job Profile Title
Associate Director D

Job Description Summary
The IBI Director of Administration/Chief of Staff performs a broad range of administrative and communication functions to support and promote The Institute for Biomedical Informatics (IBI) and its Director. The primary function of this position is in managing the organization of the Institute, including responsibilities for: obtaining and integrating information from IBI Executive Committee and faculty to help with ongoing strategic planning, outreach, and education; organizing meetings for the IBI Leaders and helping the IBI Centers and cores administer their organizational needs; development and execution of communications strategies for the IBI, organizing symposia and board meetings, overseeing development of content and maintaining the IBI web site, science writing and social media accounts. The IBI Director of Administration will routinely talk with the Director, scientists and clinicians within the IBI, be familiar with their research and health benefit implications at an educated lay level, and act as a liaison to communicate such advances to IBI stakeholders and interested parties, including the IBI leadership, the IBI advisory boards, the Development office, the Penn Center for Innovation, the press, the IBI web site, and potential donors. The IBI Director of Administration will work with constituents across the University (particularly the Development and Communications Office) to promote the profile of the IBI. They will also oversee Administrative Support provided to the Institutes Cores and programs. This person must be able to work independently yet be highly collegial and professional. Position contingent upon continued funding.
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QUALIFICATIONS: (Qualifications should clearly indicate those that are required and those that are preferred.)

  • Bachelor's degree and 3-5 years experience or equivalent combination of education and experience required. 7-10 years of management, business and/or academic experience preferred.
  • MBA or PhD preferred, BS Required.
  • Strong management & leadership skills; strong strategic vision experience
  • Demonstrated project management and organization skills with the ability to think high-level and execute on the details. Proven ability to exercise good judgment, take initiative, and make independent decisions.
  • Experience in building and managing relationships with stakeholders, leading multidisciplinary teams, and developing organization-wide strategies.
  • Experience with licensing, partnerships, industry/institution alliances, start-ups, and angel and venture investment a plus.
  • Ability to work with and communicate effectively at all levels within the organization from senior management to technicians.
  • Ability to move multiple projects forward at the same time while remaining on point with the IBI mission.
  • Ability to work independently, constantly looking for new capabilities to grow the IBI.
  • Available during non-traditional work hours including evenings/nights and weekends. Willing to travel.

    Job Description

    The IBI Director of Administration/Chief of Staff performs a broad range of administrative and communication functions to support and promote The Institute for Biomedical Informatics (IBI) and its Director. The primary function of this position is in managing the organization of the Institute, including responsibilities for: obtaining and integrating information from IBI Executive Committee and faculty to help with ongoing strategic planning, outreach, and education; organizing meetings for the IBI Leaders and helping the IBI Centers and cores administer their organizational needs; development and execution of communications strategies for the IBI, organizing symposia and board meetings, overseeing development of content and maintaining the IBI web site, science writing and social media accounts. The IBI Director of Administration will routinely talk with the Director, scientists and clinicians within the IBI, be familiar with their research and health benefit implications at an educated lay level, and act as a liaison to communicate such advances to IBI stakeholders and interested parties, including the IBI leadership, the IBI advisory boards, the Development office, the Penn Center for Innovation, the press, the IBI web site, and potential donors. The IBI Director of Administration will work with constituents across the University (particularly the Development and Communications Office) to promote the profile of the IBI. They will also oversee Administrative Support provided to the Institutes Cores and programs. This person must be able to work independently yet be highly collegial and professional. Position contingent upon continued funding.

    QUALIFICATIONS:
    • Bachelor's degree and 5-7 years experience or equivalent combination of education and experience required. 7-10 years of management, business and/or academic experience preferred.
    • MBA or PhD preferred, BS Required.
    • Strong management & leadership skills; strong strategic vision experience
    • Demonstrated project management and organization skills with the ability to think high-level and execute on the details. Proven ability to exercise good judgment, take initiative, and make independent decisions.
    • Experience in building and managing relationships with stakeholders, leading multidisciplinary teams, and developing organization-wide strategies.
    • Experience with licensing, partnerships, industry/institution alliances, start-ups, and angel and venture investment a plus.
    • Ability to work with and communicate effectively at all levels within the organization from senior management to technicians.
    • Ability to move multiple projects forward at the same time while remaining on point with the IBI mission.
    • Ability to work independently, constantly looking for new capabilities to grow the IBI.
    • Available during non-traditional work hours including evenings/nights and weekends. Willing to travel.


    Job Location - City, State
    Philadelphia, Pennsylvania

    Department / School
    Perelman School of Medicine

    Pay Range
    $59,703.00 - $95,524.33

    Affirmative Action Statement
    Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

    Special Requirements
    Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

    University Benefits
    • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
    • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
    • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
    • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
    • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
    • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
    • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
    • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
    • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
    • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
    • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
    • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



    To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

    To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Clinical-Research-Building---5th-Floor/Director-of-Administration_JR00049268

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