Costing Analyst - Accountant/Financial Analyst - Division of Finance

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Costing Analyst - Accountant/Financial Analyst - Division of Finance

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Costing Analyst - Accountant/Financial Analyst - Division of Finance

Job Profile Title
Accountant/Financial Analyst

Job Description Summary
Reporting to the Director of Cost Analysis (or Senior Costing Analyst), the Costing Analyst will serve as a primary support for the preparation of the Facilities and Administrative (F&A) proposal for the University of Pennsylvania including collection of space information, depreciation information for buildings and equipment, and properly classifying and allocating expenses.

The role will be responsible for collecting and organizing various University data reports to analyze and document allocation statistics for various facilities and administrative cost pools.

Knowledge or experience with various cost allocation methodologies is highly desired. Experience with databases and/or financial models preferred. Will be required to occasionally enter research lab spaces and animal facilities on campus and locations as designated by the University.

This position will be a key support for the annual Uniform Guidance Single Audit and other sponsored program audits. The Cost Analyst will communicate with external auditors as well as departmental administrators to gather requested audit support and documentation, assist with follow up questions, assist auditors in understanding Penn processes, procedures and policies and understand Penn's compliance with applicable federal Uniform Guidance regulations.

The Cost Analyst will assist the Senior Cost Analyst in the role of Central Administrator for the University's effort reporting software system and help monitor exception reports, addressing issues where identified. May participate in training users for the effort reporting system, providing user support and regularly communicating with users. The Cost Analyst will have primary oversight for the university's service center compliance. This individual will largely be responsible for monitoring service center balances on an annual basis, gathering annual survey responses from approximately 100 university service centers, review and analyze requests for new service centers (including narratives, proposed budgets and estimated revenues), review rate changes and maintain documentation for service center monitoring. The Cost Analyst will also assist in documenting cost analysis processes into standard operating procedures. Other duties as assigned.

In the Division of Finance, we recognize diversity and inclusion is paramount to a positive and thriving work environment; it is a business imperative. We are committed to actively fostering diversity, inclusion and cultural competency throughout our operational efforts in the Division of Finance. This role will be critical in supporting those efforts and demonstrating behaviors and competencies that reflect Penn's values.

We take pride in the myriad ways that diversity enriches our curriculum, and the cultural and social life of our campus. Penn's commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our graduates will be both stimulated and empowered to shape a better world.

Job Description
  • Accurately and promptly provide analysis and reporting for department which includes compiling supporting documents and reconciliation for F&A rate calculation web space data download, building & equipment depreciation, interest expenses, O&M expenses, library expenses, GA and DA administrative expenses, critical review of proposal after data entry. Provide key support for the annual Uniform Guidance Single Audit and other sponsored program audits. The Cost Analyst will clearly and promptly communicate with external auditors as well as departmental administrators to gather requested audit support and documentation, assist with follow up questions, assist auditors in understanding Penn processes, procedures and policies and understand Penn's compliance with applicable federal Uniform Guidance regulations.
  • Support the central administrator functions for the Effort Reporting system and assist with training and troubleshooting issues. Provide oversight for the University's service center compliance and responsible for monitoring service center balances on an annual basis, gathering annual survey responses from approximately 100 university service centers. Accurately review and analyze requests for new service centers (including narratives, proposed budgets and estimated revenues), review rate changes and maintain documentation for service center monitoring. download and reconcile University expenses to audited financial statements. Ensure accuracy and precision in all information presented.
  • Serve as a primary analysis and reporting support for the preparation of the Facilities and Administrative (F&A) proposal for the University of Pennsylvania including collection of space information, depreciation information for buildings and equipment, and properly classifying and allocating expenses. Responsible for collecting and organizing various University data reports to analyze and document allocation statistics for various facilities and administrative cost pools. Accurately prepare and provide various financial analysis and reports in support of the F&A proposal, review and negotiation.
  • Assist in responding to auditor's requests in support of annual sponsored program audits; Federal A133, state and city audits. Provide accurate analysis and reporting support to department and costing team. Collect and review service center budget/rate proposals and prepare financial reports as needed.
  • Other duties and responsibilities as assigned.


Qualifications:

  • Bachelor's Degree with preferred major and focus in accounting, finance or math; and minimum 3 to years of experience or equivalent combination of education and experience is required, although willing to consider applicants new to F&A rate costing.
  • Ability to manipulate and analyze large and complex data sets. Strong communication (written & verbal), interpersonal, problem solving, organizational and customer service skills.
  • Proficiency with Microsoft Office Products (Word, Excel, Teams, Powerpoint, etc.).
  • Preferred: Familiarity with University and higher education environment, including accounting, policies, procedures, operations, facilities and space policies.
  • Knowledge of federal policies under 2 CFR 200 Uniform Guidance and sponsored program administration.
  • Experience with F&A rate development software (CRIS), effort reporting software (e.g. ERS), space survey (Webspace), database experience, cost allocation exposure.
  • Knowledge of University systems including BEN, Data Warehouse and Space at Penn.
  • Well organized, flexible, and able to manage multiple challenging projects simultaneously in a fast-paced environment
  • Collaborative working style and ability to build strong relationships with people at all levels of the organization
  • Experience working with financial reporting and financial statements
  • Initiative and ability to work independently and as a member of a team
  • Ability to learn new systems quickly
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
  • Demonstrated ability to be detail-oriented and accurate. Able to handle multiple tasks simultaneously.
  • Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines.
  • Must be flexible, show effective judgement, discretion and have the ability to handle confidential financial matters.
  • Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for diversity, inclusion and belonging in a constantly evolving academic/higher education environment.
  • Please provide a cover letter and resume in your submission. Budgeted salary for this role based on matching skills, competencies and experience will be between $65,000 - $80,000.



Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Division of Finance

Pay Range
$50,684.00 - $77,716.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.



To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Franklin-Building/Costing-Analyst---Accountant-Financial-Analyst---Division-of-Finance_JR00045603

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