Lab Manager, Communication Neuroscience Lab, Annenberg School

Lab Manager, Communication Neuroscience Lab, Annenberg School

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Lab Manager, Communication Neuroscience Lab, Annenberg School

Job Profile Title
Research Coordinator

Job Description Summary
This position will provide research, logistical and administrative assistance to the research operations of the Communication Neuroscience Lab and its director, Emily Falk (Professor of Communication, Psychology, Marketing, and OID; incoming Associate Dean for Research at the Annenberg School of Communication).

Job Description

Lab Environment:

The Communication Neuroscience Laboratory (CN Lab) at The Annenberg School for Communication is looking for a Lab Manager to join a welcoming group of researchers. We believe that our science is better with a diverse team. We embrace and encourage our lab members' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our lab members who they are. Alumni from our lab have gone on to successful careers in research, academia, government, non-profit, and business arenas. Many of them continue to collaborate with us and with one another.

Our lab studies what makes people happy and healthy, and how communication can help people make better decisions. Research in the lab connects neuroscience measures to real-world outcomes, with a focus on health and well-being for individuals and society (e.g., smoking, exercise, alcohol, social connection, mood, climate change, inequality).

Applicants must provide a cover letter and resume to be considered for candidacy.

In addition to uploading a cover letter and resume, please complete the supplemental questions found in the survey here:

This position is grant funded. Position continuation is contingent upon continued receipt of grant funds.

Principal duties will be to work on:
  • Data collection (e.g., screen potential study participants for eligibility by phone, conduct in-person research appointments, aid online data collection)
  • Prepare reports and documentation for research projects (e.g., funding reports, annual reports, IRB documentation): keep track of deadlines, form checklists, and send reminders; collect progress updates from lab members and collaborators and curate lab-wide information; edit and polish documents, including citation formatting.
  • Research project planning: Plan and aid ongoing internal and external team meetings, events, and retreats; maintain calendars and listservs; perform updates to research project websites and research databases; develop and maintain lab handbook; onboard and orient new lab members; manage productivity and communication applications; manage inventory of research supplies; establish relationships and maintain open communication withpotential and current collaborators
  • Provide research assistance for manuscript preparation (e.g., literature review, citation formatting, proofreading);
  • Provide research administrative assistance to CNL Director, including: calendar management; coordination of recommendation letters; arranging research travel; preparing research presentations; other help as needed.

  • A B.S. or B.A., with background in psychology, neuroscience, computer science, marketing, statistics, mathematics, public health, communication studies, or a related field plus at least one year of experience or equivalent combination of education and experience is required (e.g., previous lab/research assistant/administrative experience).
  • Demonstrated excellent organizational skills, time management, and attention to detail
  • Strong interpersonal, written and oral communication skills
  • Ability to work independently, as well as in a team, and on multiple tasks and projects at the same time
  • Proficiency with Microsoft Office and Google Suite
  • Willingness to learn new online tools and software for scheduling, productivity, management, social media, and research (e.g., RedCap).

  • Past administrative and/or research experience in a college, university or other research-intensive setting
  • Previous experience working with IRB
  • Expertise with Microsoft Office and Google Suites
  • Proficiency with Slack,Trello, RedCap, and/or Notion
  • Willingness to learn tools for graphic design
  • Experience with Penn purchasing, administrative, and travel policies
  • Demonstrated proactive problem-solving (e.g., developing systems and solutions to handle logistical challenges)
  • Interest in psychology, neuroscience, public health, communication studies, journalism, and/or decision sciences

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Annenberg School for Communication

Pay Range
$36,401.00 - $55,814.33

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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