Scientific Editor/Laboratory Administrator

About the Department

One of the first departments founded at the University of Chicago was the Department of Chemistry. Since then, The University of Chicago has been the recipient of more than 73 Nobel Prize recipients, 15 of which came from the Department of Chemistry. Our current faculty has considerable strength in inorganic, organic, and physical chemistry, as well as in interdisciplinary research that delves into biology, physics, and materials science.

Job Summary

The job facilitates and promotes a research project or contributes to the scientific direction of a research resource. Receives a moderate level of guidance and direction.

  • Assist with grant proposal, manuscript, and annual report preparation and submission.
  • Track project expenditures and research data management.
  • Manage lab safety checklists, schedules, lab duty lists, lab maintenance and cleanup schedules.
  • Review laboratory protocols and training on new techniques. Manage complex data sets for research.
  • Onboard new lab members, help with arranging/completing all necessary paperwork, set up orientation sessions and safety training.
  • Monitor and troubleshoot equipment and arrange instrument repair.
  • Order supplies.
  • Negotiate with vendors and manage laboratory inventory.
  • Manage the laboratory website.
  • Report expenses.
  • Host visitors and seminar speakers.
  • Assist with workshops and collaborative meetings.
  • Plan new educational outreach activities.
  • Draft letters and other routine communications.
  • Assist with needs of international visitors, students, and faculty: including visa applications and logistical assistance.
  • Reviews laboratory protocols and training on new techniques. Manage complex data sets for research.
  • Leads the contributions to scientific writing and publications, including protocols and grants.
  • Perform other related work as needed.

Minimum Qualifications


Minimum requirements include a PhD in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications

  • Doctoral, Master’s or Bachelor’s degree in chemistry, physics, materials science, or another related field.

Preferred Competencies
  • Knowledge in chemistry, physics, or materials science.
  • Excellent writing, editing, and proof-reading skills.
  • Strong analytical skills with ability to interpret and present complex data.
  • Technologically savvy and skilled at learning new systems and processes.
  • Knowledge of federal grant and report requirements.
  • Problem solving skills.
  • Attention to detail.
  • Organizational skills.
  • Ability to work independently and as part of a team.
  • Knowledge of Microsoft Office.
  • Supervisory skills.
  • Experience with WordPress or other website content management systems.
  • Experience with collaboration tools such as Slack, Zoom, or Google Workspace/GSuite.
  • Proficiency in Adobe Illustrator or alternative graphic composition software.

Application Documents
  • Resume (required)
  • Cover letter (required)
  • Three references (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.

The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position