Assistant Development Officer- Penn Libraries

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Assistant Development Officer- Penn Libraries

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Assistant Development Officer- Penn Libraries

Job Profile Title
Assistant Development Officer A

Job Description Summary
Reporting to the Director of Advancement, the Assistant Development Officer is responsible for providing internal and external support for the Penn Libraries' fund-raising programs and its leadership volunteer efforts, including the department's annual giving campaign, its cultivation and solicitation activities, administrative support for on-campus and regional leadership volunteer activities, and advancement-related events. The Assistant Development Officer will provide strong support of the department's major gifts work.

Job Description

Annual Giving Campaign. Engage in strategic planning with the Director of Advancement to plan and implement an innovative and systematized annual giving program for the Penn Libraries Fund. Assist in identifying, cultivating and soliciting annual campaign donors, by means of mailings, social media platforms, phone calls and meetings as appropriate. Serve as a liaison with the Strategic Communications Department and the School and Center Annual Giving teams to ensure communication with donors and friends is complimentary with marketing efforts. coordinate technical aspects of the Annual Giving plan, including facilitating the timeline, interacting with the printer, mail house, other vendors and campus partners to ensure an efficient annual giving operation. Plan and execute stewardship of all Penn Libraries Fund gifts with the aspiration of growing individual giving and identifying major gift prospects.

Event Management. Work with the Director of Advancement and University partners plan and execute a full suite of on-campus and regional events. These events will serve a full spectrum of objectives from identifying new prospects to cultivating and stewarding existing donors. Collaborate with gift officers to identify regional event needs, as well as venues, hosts, and speakers for events across the US and internationally. A range of event formats and audiences are expected, from virtual speakers to large, in-person gatherings and intimate, high-level parlor events.

Volunteer Management. Work directly with the Director of Advancement to plan and coordinate annual meetings of the Board of Advisors. Work with gift officers to plan events and engagement opportunities for the Orrery Society, Orrery Society Council, Director's Circle, and Young Alumni Board. Events and engagement opportunities may include meals, receptions, awards, ribbon cuttings, and various forms of presentations by Libraries and University staff.

Cultivation and Solicitation support. Become well versed in Libraries funding priorities and work collaboratively with the Director of Advancement to provide support in the identification, cultivation, solicitation, and stewardship of prospective donors. Help plan, staff and coordinate meetings and special events, in conjunction with development team, related to prospect/donor activity. Work with DoA and gift officers to plan and execute donor strategies, particularly as they relate to campus visits and engagement opportunities with Libraries senior staff.

Travel and Finance. Provide travel support and financial reconciliation for members of the Advancement team who travel on behalf of the University. Develop a relationship with the finance team and work collaboratively to plan for and reconcile advancement-related expenses.

Student Worker Supervision: Hire, manage, and train student workers to participate in administrative duties.

Other duties as assigned by the Director of Advancement.


BA/BS and 1-3 years relevant experience, or a combination of education and experience including but not limited to donor relations, fund-raising and special events. Must be professional and have the ability to work with high-level volunteers, donors, faculty and vendors, and participate in staffing events as needed. Must be detail oriented and have strong organizational, analytical and communication skills. Must have the ability to effectively prioritize and triage in managing multiple priorities. Able to work independently, but collaboratively as part of a goal-oriented team. Computer proficiency, including PowerPoint, Excel and Word, and Atlas a plus. Ability to work evenings and weekends as needed. Ability to lift up to 25 pounds.

Application Requirement:

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Library

Pay Range
$42,953.00 - $77,315.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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