Administrative Coordinator (Rheumatology)

Save
You need to sign in or
create an account to save a job.
Administrative Coordinator (Rheumatology)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Coordinator (Rheumatology)

Job Profile Title
Administrative Coordinator

Job Description Summary
Provide administrative support for the Rheumatology Fellowship program, other educational activities within the Division, and be part of a team of administrative assistants within the Division that work collaboratively and cross-cover assignments as needed

Job Description

This position provides administrative support for the Rheumatology Fellowship program and other educational activities within the Division and is part of a team of administrative assistants within the Division that work collaboratively and cross-cover assignments as needed. Duties include but are not limited to: Manage ACGME Rheumatology fellowship training program working with faculty, fellows & support staff; Coordinate data for ACGME accreditation site visits; maintain ongoing program compliance for all programs; Coordinate fellowship recruitment & interview process; Organize orientation programs & on-boarding processes ensuring licensure, drug screening, back-ground checks & occupational medicine requirements are met for fellows; process departing paperwork, organize official functions for departing fellows; Coordinate internal/external educational activities; Provide support for faculty for MDTI and other medical school courses as needed; Perform Division-wide general administrative duties, including screening incoming telephone calls, act upon and/or follow up as needed; provide assistance and coverage for other administrative staff.

DUTIES:

Perform Division- wide: Manage front desk reception area, general administrative duties: including screening incoming telephone calls, act upon and/or follow-up as needed; provide assistance and coverage for other administrative staff. Provide administrative support to faculty: manage and maintain calendars, schedule and arrange meetings. Process reimbursements and travel expenses. Coordinate activities and special events.

Manage ACGME Rheumatology fellowship training program working with faculty, fellows, support staff; fellows, ACGME, ABIM, prepare annual budget; create and maintain fellow rotation schedules and incorporate with division inpatient schedules. Coordinate data for ACGME accreditation site visits; maintain ongoing program compliance for all programs, Coordinate teaching conference activities.

Coordinate fellowship recruitment and interview process; manage electronic applications via ERAS; organize match meetings and ranking sessions through NRMP. Organize orientation programs and on-boarding processes ensuring licensure, drug screening, back-ground checks, and occupational medicine requirements are met for fellows; process departing paperwork, organize official functions for departing fellows.

Prepare and submit on-line educational grants to help defray funding for educational activities within the Division, including for fellows, residents, students, and faculty. Provide support for faculty for MDTI and other medical school courses as needed.

Coordinate internal/external educational activities including, but not limited to, medical student rotations, observers, divisional conferences; complete CME applications; maintain related webpages.

Perform additional duties as assigned

Qualifications
An Associate's Degree or two year college equivalent and 3 years to 5 years of experience or equivalent combination of education and experience. Previous experience supporting a fellowship program strongly preferred; excellent PC skills, including Word, Excel, PowerPoint; excellent oral & written communications skills; excellent organizational skills; demonstrated ability to handle sensitive, confidential, and difficult situations with tact and diplomacy; excellent customer service skills; knowledge of academic environment, particularly University of Pennsylvania, highly preferred.

This position is contingent upon grant funding.

Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Administrative-Coordinator--Rheumatology-_JR00040830-1

Copyright ©2021 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-e2093dac89727c4fb4e0ce600e09cf97