Faculty Research Assistant: Digital Repository Metadata Specialist

Faculty Research Assistant: Digital Repository Metadata Specialist

Oregon State University

Department: Library (DLB)

Appointment Type: Academic Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: The anticipated starting salary will be $62,400 – $67,200.

Job Summary:
OSU Libraries invites applications for a full-time (1.0 FTE), 12-month, fixed-term Faculty Research Assistant position. Reappointment is at the discretion of the Department Head.

OSU Libraries (OSUL) is committed to expanding support for open scholarship, open data, open science, and open access. The Digital Repository Metadata Specialist contributes to this commitment by using metadata knowledge and expertise to improve the discoverability of open access content in Oregon Digital, OSU Libraries digital asset management system. Oregon Digital, jointly managed and developed with University of Oregon Libraries, contains unique and historical collections that are used for teaching, learning and research.

The Digital Repository Metadata Specialist, a Faculty Research Assistant, reports to the head of the Library Information Technology department. As a member of the Oregon Digital team, they apply metadata standards to describe born-digital and digitized items to be ingested into the repository. They ensure that the metadata is harvested by external systems such as the Digital Public Library of America to expand the points of access for digital collections. As a member of the LIT department, they offer consultations on metadata creation for OSU researchers at several levels - undergraduates, graduate students, faculty and staff. They may also support metadata work for the institutional repository (ScholarsArchive@OSU) or other digital repository services used by the library. This position contributes to departmental research and assessment activities. They collaborate with library colleagues across departments, communicate with campus partners and research groups, and participate in professional organizations and societies.

Why OSU?
Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.


• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about


Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities
Primary Assignment (90%)Oregon State University Libraries (OSUL) faculty work strategically to support research and creativity, enhance learning, and build community for the students, faculty, and staff of Oregon State and for the citizens of Oregon. Their work has a demonstrable impact on the three main pillars of OSU’s mission: teaching and learning, research and inquiry, and outreach and engagement. OSUL faculty apply specialized expertise from library and information science, archival studies, and related fields to ensure that the Oregon State community has rich, organized, affordable, accessible, and inclusive information resources to help the OSU community learn new things, solve difficult problems, investigate important questions, and create knowledge. They also work to create or support the administrative and physical infrastructure that enables delivery of high-quality services. OSUL faculty support the educational mission of the university, both directly and indirectly, by building the dynamic, engaging collections, services, and spaces that foster independent inquiry and learning. They develop and nurture relationships with colleagues, inside the library and out, to support and enrich their work and they participate in the shared governance of OSUL and OSU. They strive to understand the diverse communities they serve, and work to make OSUL an inclusive, just organization. To support all of this, OSUL faculty engage in regular, critical reflection on practice to understand the impact of their work and to dismantle harmful assumptions. Performance in the primary assignment is evaluated annually in a structured, reflective conversation between the faculty member and their direct supervisor.The specific duties and expectations for the Digital Repository Metadata Specialist include:

  • Work with the Oregon Digital team and other stakeholders to refine and apply metadata standards for digital objects in Oregon Digital
  • Make recommendations for improvements to metadata infrastructure, technical workflows, and site functionality
  • Augment metadata records for quality control and reparative purposes
  • Analyze the subjects of images, photographs, text documents, and other digital objects
  • Identify correct forms of names, places, and subjects and normalize entries
  • Evaluate and create name authority records in controlled vocabulary services
  • Prepare and process descriptive metadata for collection ingestions
  • Evaluate content proposed for deposit eligibility and route ineligible content to other repositories or individuals as appropriate
  • Guide OSU researchers to apply metadata standards through consultations or workshops
  • Participate in programming sprints for Oregon Digital by identifying issues, writing and prioritizing tickets, providing quality assurance, and improving usability and accessibility
  • Create, communicate, and implement documentation and policies


Professional development and service (10%) OSUL faculty serve as engaged participants in the shared work of the library and in the shared governance of Oregon State University. As faculty members at a land grant university, they engage in service to shape and strengthen the library and archival professions in Oregon and beyond, and to benefit the citizens of Oregon. Service commitments are usually closely aligned with daily practice in the primary assignment and should allow the faculty member to: 1) share the expertise developed through their practice with colleagues in the library, on campus, and throughout their professional communities; and 2) engage in conversations and contribute to projects that will inform and enrich their practice. OSUL faculty may, from time to time, undertake service that does not directly align with their primary assignment but that does tap an area of interest or expertise or willingness that they possess. These commitments, however, should not dominate their service portfolio. OSUL faculty should be able to demonstrate the impact of their work on both personal and institutional levels. The specific duties and expectations for the Digital Repository Metadata Specialist include:

  • Serve on library and campus committees
  • Serve on the Metadata group for Oregon Digital
  • Participate in professional development opportunities related to repositories, diversity, equity and inclusion, or other topics of interest

What You Will Need

  • Bachelor’s degree in relevant field
  • Minimum of three years of library, archives, special collections, museum, or data repository experience
  • Demonstrated experience with applying defined metadata standards to digital objects
  • Advanced proficiency in creating, editing, and troubleshooting metadata records in digital repository systems
  • Experience locating and applying appropriate name and subject authorities
  • Ability to work in a flexible and changing environment, including adapting to changes in priorities, responsibilities, and duties
  • Demonstrated ability to clearly articulate ideas through written and oral communication
  • Commitment to incorporating diversity and inclusion perspectives in daily work

What We Would Like You to Have

  • ALA accredited MLIS/MLS or equivalent
  • Professional experience in academic or research libraries
  • Experience with linked open data
  • Familiarity with an open-source digital asset management system, especially Hyrax
  • Aptitude for learning new technologies and skills
  • Interest in contributing to the scholarly and/or professional conversation
  • Experience creating instructional materials, conducting training, and/or teaching
  • A demonstrable commitment to promoting and enhancing diversity

Working Conditions / Work Schedule
This position is eligible for a flexible work agreement. Most of the responsibilities of this position can be completed remotely by using online communication and productivity tools. The work schedule can be negotiated with the supervisor to meet the business needs of the department.

Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

The anticipated starting salary will be $62,400 – $67,200.
For additional information please contact: Jane Nichols, jane.nichols@oregonstate.edu, 541-737-7269
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.

To apply, please visit: https://jobs.oregonstate.edu/postings/149229

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